Terms

Virginia & Partners (“we”, “us”, “our”) is a communications agency specialising in public relations, consulting, events, and talent representation.

We act as a data controller and are responsible for your personal data under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

If you have any questions about this Privacy Policy or your personal data, please contact us:

Email: info@virginiaandpartners.com
Address: 6-8 Knights Court, St John's Square, EC1M 4NH

We may collect and process the following types of personal data:

a) Contact and professional information

Name, email address, phone number

Job title, company, and professional role

Social media handles and publicly available professional information

b) Media, influencer, and industry contact data

As part of our PR and communications work, we maintain databases of:

Journalists, editors, stylists, influencers, and industry professionals

Publicly available contact details and professional interests

Communication preferences and engagement history

c) Client and talent data

Contact and identification details

Contracts, agreements, and project information

Biographical, professional, and promotional materials

Financial and billing information (where applicable)

d) Event-related data

Guest lists and RSVP information

Dietary and accessibility requirements (where provided)

Event attendance and participation details

e) Website and technical data

IP address and device information

Browser type and usage data

Website interaction data (pages visited, time spent)

We use personal data in the following ways:

To deliver PR, consulting, event, and talent management services

To manage relationships with clients, media, and industry contacts

To organise, manage, and communicate about events

To promote clients and talent through media and industry outreach

To send relevant communications, press materials, and invitations

To operate and improve our website and services

To comply with legal and contractual obligations

We rely on the following lawful bases:

Legitimate interests – for PR activities, maintaining professional networks, and business operations

Contractual necessity – where processing is required to fulfil agreements with clients or talent

Consent – for certain marketing communications and sensitive data (e.g. dietary requirements)

Legal obligation – to comply with applicable laws

We may send communications including:

Press releases and media pitches

Event invitations

Industry updates and insights

Where required, we will obtain your consent. You can opt out at any time by:

Clicking the unsubscribe link in emails

Contacting us directly

Our website uses cookies and similar technologies to:

Ensure functionality and security

Analyse website performance and usage

Improve user experience

We will request consent for non-essential cookies. You can manage your preferences through your browser or cookie settings.

We may share personal data with:

Clients (in the context of PR and campaign work)

Media and industry contacts (as part of PR activities)

Event partners, venues, and suppliers

Talent partners, agents, and collaborators

IT providers, CRM systems, and analytics platforms

Professional advisers (legal, financial, etc.)

All third parties are required to handle your data securely and in accordance with applicable laws.

Due to the global nature of PR, events, and talent work, your data may be transferred outside the UK.

Where this occurs, we ensure appropriate safeguards are in place, including:

UK adequacy decisions

Standard contractual clauses

We retain personal data only as long as necessary to:

Maintain professional relationships and contact databases

Deliver our services

Meet legal and regulatory requirements

We periodically review our data to ensure it remains relevant and up to date.

Under UK data protection law, you have the right to:

Access your personal data

Request correction of inaccurate data

Request erasure of your data

Object to processing (including direct marketing)

Restrict processing

Request data portability

Withdraw consent at any time

To exercise your rights, please contact us at the details above.

We implement appropriate technical and organisational measures to safeguard your personal data, including protection against unauthorised access, loss, or misuse.

Our website may include links to third-party websites. We are not responsible for their privacy practices or content

We may update this Privacy Policy from time to time. Any updates will be published on this page with a revised “Last updated” date

If you have concerns about how we handle your data, you have the right to lodge a complaint with:

Information Commissioner’s Office (ICO)
https://ico.org.uk

However, we encourage you to contact us first so we can resolve your concerns.